Examples of Flexible Working Policies Appendix 1

Dudley Priority Health NHS Trust
Northern Birmigham Mental Health NHS Trust
Premier Health NHS Trust
Walsgrave Hospitals NHS Trust
 
Flexible Working Paper
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1). Dudley Priority Health NHS Trust

Extract from ‘Application for Parental/Carer Leave’

 

    1. Introduction
      1. This policy and procedure is designed to give Managers and staff clear guidance for the consideration and approval of leave for the following reasons: -
    1. All staff, both full-time and part-time, are eligible for parental/carer leave, including paternity and adoption leave.
    2. Managers requiring advice or guidance on any specific aspects of this policy should refer to the Personnel Department.
    3.  
      In all cases employees can apply to take annual leave to supplement any parental/carer leave approved but the approval of such leave will be at management’s discretion having due regard to service delivery.

 

2). Northern Birmingham Mental Health NHS Trust

Extract from ‘Flexible Working Policy’, Human Resources Unit, June 1997
 
Statement

The Trust recognises that progress towards equality of opportunity is progress towards its strategic mission – ‘to develop…high quality…mental healthcare services’. To provide this service the workforce must reflect and understand the needs of service users and of their family, friends and carers.

The Trust recognises that staff too have responsibilities outside the workplace. In order to assist them to balance the needs of home and work the Trust, valuing their diversity, is committed to enabling staff, wherever, possible mindful of the needs of the service, to work flexibly.

Issue of Valuing Diversity

The Trust recognises that the attributes of caring and reliability which are valued at work, are the characteristics which may cause difficulty in balancing their responsibilities as parents and/or carers with working life. This conflict can ultimately be a deterrent to continued working. The Trust values the contribution that members of staff who work part time, they have equality with those working full time.

 

Key Benefits to Managers of Flexible Working

Keep experienced staff who need to alter their working hours.

Reduce time and money spent on recruitment.

Attracting a more diverse range of candidates.

Enabling employees to reach their full potential by offering flexibility in working hours.

Deploying staff more effectively to cover peak periods of activity, cover for absence or training.

Giving staff greater control over their own time means they can fir personal appointments (car service, dentist, gas board etc.) around working hors.

Enabling people to have greater control over how they manage their time gives them an added incentive to work well and to make the arrangements a success.

Encourage greater flexibility in working habits is helpful preparation for all types of organisational change.

Reduction in the use of overtime.

 

Options of Flexible Working

Flexi-time.

Part-time working.

Job splitting.

Job sharing.

Term Time Only Working.

Sessional Working.

 

3). Premier Health NHS Trust -

Extracts from ‘Policy Relating to Career Breaks, PHP 021’

 

    1. Career Breaks Definition
      1. A career break is an extended period of unpaid leave which is available to staff of Premier Health, for approved purposes and subject to specified conditions.

       

    2. Application
      1.  
        Subject to the specified condition in respect of the qualifying period of continuous service, this policy applies to all employees of whatever discipline, grade, staff group across all Localities of the Trust………………..

 

4. Introduction

    1. We believe that a fairly operated career break scheme benefits employees in the short term and the organisation in the long term.
    2. To provide the best quality healthcare services, we require a committed, skilled and stable workforce. We recognise that our most valuable resource is our staff and that the recruitment of new staff is an expensive exercise. The objective of the scheme is to retain these skilled and committed staff, to reduce recruitment costs and turnover to the benefit of our patients.
    3. The overall aim is to ensure that the Trust is able to recruit and retain staff and allow all staff to fulfil their potential in NHS employment without being disadvantaged by breaks in service.
    4.  
      The Trust accepts that staff will make use of the retainer scheme for a variety of reasons and will not unreasonably refuse an application to take advantage of the scheme. The scheme provides for both men and women to fulfil ‘domestic commitments’ including periods spent bringing up children and/or caring for a dependent person (including the elderly, disabled or sick). A dependent is defined as any person who is dependent upon the employee for care or financial support and does not presuppose any family or blood relationships.
    5. The scheme does not, however, enable a person to leave the NHS to work for another organisation.
    6. The scheme enables employees, to take a break from their employment for a variety of reasons, to return to work with the Trust at a later time and to keep up to date in the intervening period. It has been drawn up in accordance with the national agreement laid out in Section 10 of the GWC handbook.

 

4). Walsgrave Hospitals NHS Trust -

Extracts from ‘Policy Statement No. 8, Job Share’

    1.  
      Introduction
    2. Walsgrave Hospitals NHS Trust is committed to equal opportunity in employment and sees the development of Job Share arrangements as a positive step to targeting the issue of increasing flexibility in working hours in the work place as well as increasing the rate of retention and the potential recovery of scarce skills. Job Share is a formal commitment by two employees to share the duties and responsibilities and thereby fulfil the aims and objectives of one whole post, whether part time or full time. The salary and other benefits, such as annual leave, are divided between the job sharers in proportion to the hours worked. Although Job Share is predominantly targeted towards female employees, males are not excluded from applying. Job Share increases the opportunity for staff to pursue vacancies on reduced hours, but with the responsibility and prestige of a single job holder.

    3. Principles

All posts will be considered and assessed for suitability of Job Share by departmental managers. In all cases where a Job Share is being considered, a full feasibility study must be undertaken seeking advice and support from the appropriate Directorate Personnel Manager.

Operational requirements as well as practical details, for example office accommodation and availability of facilities need to be assessed.

All posts should be eligible to Job Share unless a thorough feasibility study has been undertaken which provided clear evidence that the post is not suitable for Job Share arrangements.

At selection/interview each candidate will be interviewed and considered separately to assess their suitability for the post against predetermined criteria. Suitable applicants will then be considered to assess their compatibility to share the job.

Successful Job Share appointees may not necessarily have to commence on the same day due to restrictions on notice periods.

 

Flexible Working Paper

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